Gig-Snap Help Manual
Your Complete Gig Management Solution
Welcome to Gig-Snap
Gig-Snap is your all-in-one solution for managing your performance bookings, venues, contracts, and earnings. Whether you're a DJ, solo performer, or band, this app helps you stay organized and professional.
Dashboard
The Dashboard is your home base, showing:
- Upcoming Gigs - Quick view of your next performances
- Monthly Earnings - Track your income at a glance
- Next Gig Details - Highlighted view of your immediate upcoming booking
- Quick Stats - Total gigs, earnings, and more
My Gigs
Manage all your bookings in one place.
Adding a New Gig
- Click the "Add Gig" button
- Fill in the event details (title, date, venue)
- Add client contact information
- Set payment terms and amounts
- Add any notes, setlist, or equipment requirements
- Click "Create Gig" to save
Filtering & Searching
- Use the search bar to find gigs by name, venue, or client
- Switch between Upcoming, Past, or All gigs
- Filter by Status (Inquiry, Confirmed, Deposit Paid, etc.)
- Filter by Type (Wedding, Corporate, Club, etc.)
Printing Your Schedule
Click the "Print Schedule" button to print a formatted list of your filtered gigs.
Gig Statuses
- Inquiry - Initial contact, not yet confirmed
- Confirmed - Booking is confirmed
- Deposit Paid - Client has paid the deposit
- Completed - Gig has been performed
- Cancelled - Booking was cancelled
Venues
Keep a database of venues you've performed at or plan to perform at.
- Add venues with contact information and addresses
- Categorize by type (Bar, Restaurant, Club, Hotel, etc.)
- Rate venues to remember your favorites
- Add notes about parking, load-in, sound systems, etc.
- Track capacity for planning purposes
Calendar
View all your gigs in a monthly calendar format.
- Color-coded by status for quick visual reference
- Navigate between months using the arrow buttons
- Click on a gig to view its details
- See at a glance which days are booked
Tasks
Manage all your business tasks and to-dos in one organized place.
Creating Tasks
- Click "New Task" button
- Enter task title and description
- Set priority (Low, Medium, High)
- Choose status (Pending, In Progress, Completed)
- Add a due date (optional)
- Link to a gig or contract (optional)
- Save your task
Task Types
- General Business - Tasks not related to specific gigs (e.g., "Update website", "Book studio time")
- Gig Related - Tasks linked to specific performances (e.g., "Follow up with client X")
- Contract Related - Tasks tied to contracts (e.g., "Send contract for review")
Task Management
- Quick Status Change - Click the status icon to toggle between pending → in progress → completed
- Filter by Status - View pending, in progress, or completed tasks
- Filter by Type - Show only gig, contract, or general tasks
- Priority Badges - Color-coded to highlight urgent tasks
- Overdue Alerts - Tasks past their due date are highlighted in red
- Statistics Dashboard - See task counts at a glance
Contracts
Create professional contracts for your performances.
Available Templates
- 🎧 DJ Services Agreement - Standard DJ contract
- 🎸 Live Band Performance - Multi-member band contract
- 🎤 Solo Performer Agreement - Individual artist contract
- 💒 Wedding Entertainment - Comprehensive wedding contract
- 🏢 Corporate Event - Professional business event contract
- 🎪 Club Residency - Ongoing venue residency agreement
- 🎪 Festival Performance - Festival and outdoor event contract
- 🎉 Private Party - Home and private venue events
- 📝 Custom Contract - Create your own from scratch
Creating a Contract
- Click "New Contract" or select a quick-start template
- Fill in your performer information
- Add client details
- Enter event date, time, and venue
- Set payment terms (fee, deposit, due dates)
- Customize the terms and conditions as needed
- Save and print for signatures
Contract Statuses
- Draft - Still being edited
- Sent - Sent to client for review
- Signed - Both parties have signed
- Active - Contract is currently in effect
- Completed - Event completed, contract fulfilled
- Expired - Contract has reached its end date
- Cancelled - Contract was cancelled
Contract Management Features
- Retainer Contracts - Set monthly retainer amounts for ongoing services
- Contract Duration - Define start and end dates for long-term agreements
- Auto-Renewal - Enable automatic renewal with customizable frequency
- Renewal Alerts - Get notified when contracts need renewal
- Expiration Tracking - See contracts expiring within 30 days
- Invoice Linking - Connect invoices to specific contracts for tracking
- Save as PDF - Download contracts as PDF files for offline storage
- Print Contracts - Print professional contracts for client signatures
Contract Dashboard
Get a comprehensive view of all your contracts and their status.
- Active Contracts Overview - See all currently active agreements
- Expiring Soon Alerts - Contracts ending within 30 days
- Renewal Reminders - Contracts due for renewal in the next 14 days
- Monthly Retainer Total - Sum of all active retainer agreements
- Contract Progress - Visual timeline showing time remaining
- Linked Invoices - See how many invoices are connected to each contract
- Quick Actions - View, edit, or renew contracts with one click
Invoices
Create and manage professional invoices for your clients.
Invoice Types
- Deposit - Initial payment request before the event
- Final Payment - Balance due after deposit is paid
- Full Payment - Single invoice for the entire amount
- Recurring Invoice - Automated invoices for retainer clients
Creating an Invoice
- Click "New Invoice"
- Use "Quick Generate from Gig" to auto-fill details
- Enter client information and invoice details
- Select invoice type and set amount
- Link to a contract (optional but recommended)
- Add event information and payment instructions
- Save and send via email or print
Recurring Invoices
- Set Frequency - Choose weekly, monthly, quarterly, or yearly
- Next Invoice Date - System tracks when to generate next invoice
- Automatic Generation - Invoices are created automatically on schedule
- Perfect for Retainers - Ideal for ongoing client relationships
Automatic Final Payment
When you mark a deposit invoice as paid, the system automatically:
- Calculates the remaining balance from the gig amount
- Creates a new final payment invoice
- Links it to the deposit invoice and gig
- Sets the due date 3 days before the event
Earnings
Track your income and analyze your business performance.
- Total Earnings - See your yearly income
- Monthly Chart - Visual breakdown by month
- Category Breakdown - Earnings by gig type
- Average Per Gig - Calculate your typical fee
- Pending Payments - Track outstanding balances
- Year Selection - View data for different years
Tips & Best Practices
- Update gig status promptly - Keep statuses current for accurate tracking
- Add client contact info - Makes follow-up communication easy
- Use notes fields - Record important details you might forget
- Create contracts early - Send contracts as soon as a gig is confirmed
- Link invoices to contracts - Keeps all client documentation organized
- Track deposits - Always record when deposits are received
- Set up recurring invoices - Automate billing for retainer clients
- Monitor contract renewals - Check Contract Dashboard for expiring agreements
- Use retainer contracts - Great for regular monthly clients or residencies
- Create tasks for follow-ups - Set reminders for important client communications
- Link tasks to gigs/contracts - Keep task context organized and accessible
- Check tasks daily - Review pending and overdue tasks each morning
- Save contracts as PDFs - Keep digital backups of all signed contracts
- Rate your venues - Helps you prioritize future bookings
- Review earnings monthly - Identify trends and plan ahead
- Print your schedule - Keep a physical copy for quick reference
Quick Reference
Adding Items
Use the "Add" or "New" buttons on each page
Editing
Click the pencil icon or "Edit" button
Deleting
Click the trash icon (you'll be asked to confirm)
Viewing Details
Click on any card or "View" button
Searching
Use the search bar at the top of lists
Printing
Click "Print" buttons for formatted printouts
Saving PDFs
Use "Save PDF" on contracts for digital copies
Task Management
Create tasks to track to-dos and follow-ups
Need help? Contact support or check for updates regularly.
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